Data protection for scholarship agreements

1. Legal responsibility for data protection:

University of Konstanz
represented by its rector Prof. Dr. Katharina Holzinger

Universitaetsstrasse 10
78464 Konstanz, GERMANY
Phone: +49 7531 88-0

Internal responsibility:

Dr Johannes Dingler, Director of the International Office

Phone: +49 7531 88 2325

2. Data protection officer (Article 37 EU General Data Protection Regulation (GDPR)) of the University of Konstanz

3. Reasons for data processing

The data submitted by you via the application form is processed for the purpose of selecting scholarship candidates and awarding the scholarships. Required information fields must be filled out in order to conclude a scholarship contract. Without this information, a scholarship can not be awarded.
Select data is transferred to the German Academic Exchange Service (DAAD) in order to ensure the appropriate use of funds and to carry out statistical analysis. This data includes first and last name, nationality, gender, degree sought, field of study, subject group, and both the funding amount and duration. This fulfils the stipulation that the DAAD allocate funding to the scholarship provider in accordance with § 1 of the scholarship agreement.

4. Legal basis:

Data collection for the purpose of establishing scholarship agreements:
Article 6 para. 1 lit. e in connection with Article 6 para. 3 of the EU's General Data Protection Regulation (GDPR) in connection with § 12 para. 1 of the Landeshochschulgesetz LHG (state law on higher education) from 1 January 2005, whose Article 1 was last amended on 13 March 2018 (published in GBI. p. 85) in connection with the Ministry of Science, Research and the Arts’ legal regulation “Hochschul-Datenschutzverordnung” (university data protection regulation) on collecting and processing the personal data of university applicants, students and examination candidates for administrative purposes of the institutions of higher education from 28 August 1992 (published in GBI. p. 667) and Art. 6 para. 1 lit. b of the GDPR
Data transfer to the DAAD: Art. 6 para. 1 lit. a of the GDPR (consent)

5. Recipients

Your personal data is transferred

within the University of Konstanz to those persons in the International Office and the Financial Affairs unit responsible for establishing scholarship agreements.
to Seezeit Student Services: Marlies Piper/ Social Services, member of the selection committee
Universitätsstraße 10
78464 Konstanz
Phone: +49 7531 88 7305
Email: sozialberatung@seezeit.com
to the funding institution, in this case: German Academic Exchange Service (DAAD), Mobility Programmes and Student Support Services (P42), Kennedyallee 50, 53175 Bonn

6. Storage duration

Your personal data is stored for up to 10 years after the scholarship is approved.

7. Your rights

In accordance with Article 15 GDPR, you have the right to request information from the University of Konstanz about any data it stores related to your person and/or to have incorrect data corrected as per Article 16 GDPR.
You also have the right to demand that your data be deleted (Article 17 GDPR) or that the processing and use thereof be restricted (Article 18 GDPR), as well as to object to the processing and use of your data (Article 21 GDPR).
You have the right to withdraw your consent to the processing of data at any time without affecting the lawfulness of processing since consent was provided before its withdrawal (Article 13 GDPR).
To better understand and exercise your rights, please contact our data protection officer via email at datenschutzbeauftragter@uni-konstanz.de or Dr Johannes Dingler (johannes.dingler@uni-konstanz.de).
You also have the right to file a complaint with the regulating authority if you believe that the processing and use of your personal data is in violation of the law (Article 77 GDPR). The responsible contact person at the regulating authority is the Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg (state commissioner for data protection and the freedom of information in Baden-Württemberg) (https://www.baden-wuerttemberg.datenschutz.de).

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