Requirements
1. Subordination in the German social security system
2. at least 1 payment of contributions into the German social security system (= at least 1 month of employment subject to social security contributions in DE)
3. Approval of official residence by the human resources department (e.g. business trip, relocation, changing places of work)
Request for relocation / changing duty stations
Informal application by the responsible professor or supervisor.
Approval of the head of the department/central institution required.
After forwarding to the Human Resources Department, the latter decides and issues the approval if necessary.
The application should include at least the following information:
1. Department or organizational unit submitting the application and the contact person responsible there
2. Name of the employee(s) to be sent abroad
3. Period of the planned stay abroad
4. Target country to which the employee will be sent or foreign country of employment
5. Place of employment in the target country, name of the institute (please provide complete address)
6. Official justification for the transfer
7. Signature of the professor on whose behalf the stay abroad is taking place.
If you have any questions, please contact your Human Resources Administrator
responsible for your posting requests
Your social security advisors
all EU countries plus Iceland, Liechtenstein, Norway, Great Britain + Switzerland
Employees
Request: LBV-Entsendevordruck
Translation help: LBV-Entsendevordruck EN
Beamte
Request: LBV Entsendevordruck
Please send your secondment application (gladly as a PDF scan by mail) to the Social Security Advisors.
Countries with social security agreements (e.g. USA, India, Australia)
Application: DVKA-form for secondment for the corresponding country outside of Germany
Please send your posting application (gladly as a PDF scan by mail) to the Social Security Advisors.
Countries without social security agreements (e.g. South Africa, Taiwan etc.)
If your sending country has not been listed on the DVKA page, this country will probably not have concluded an SV agreement with Germany. Then please proceed as follows:
Employees
Application: Determination of a secondment
Please send your application to Social Security Advisors.
Please send your secondment application (gladly as a PDF scan by mail) to the Social Security Advisors.
Civil servants (Beamte)
Application: not required, as statutory social security insurance as per § 4 SGB IV is not compulsory for civil servants.
Please note:
In case of secondments to non-member states or countries without an agreement, double social security insurance may apply under certain circumstances. Please contact the corresponding foreign consulate as early as possible and enquire about the regulations of your sending country.
Private health insurance for abroad
Private international health insurance covers medical treatment costs in excess of the statutory share, repatriation and repatriation in the event of death. This is why this additional coverage is strongly recommended for employees who go abroad on official business.
Since the state of BW does not cover the costs of private health insurance abroad, employees must bear these costs themselves.
For stays abroad of up to 56 days per trip, private international health insurance, which you may already have taken out as part of your credit card contract with your bank, is sufficient. Please contact your bank to check your insurance coverage and further details.
You can find information and recommendations about the advantages of travel health insurance, its benefits, etc. on the website of the Krankenkassen-Zentrale.
If you wish to take out private health insurance abroad, you can contact the Association of Private Health Insurance Companies (Verband der privaten Krankenversicherung e.V.), Postfach 51 10 40, 50946 Cologne (www.pkv.de)