Innenhof und Ausblick auf die Mainau
Innenhof und Ausblick auf die Mainau

Data privacy policy regarding the self-registration

1. Responsible authority

University of Konstanz
represented by its rector Professor Katharina Holzinger
Universitaetsstrasse 10
78464 Konstanz, GERMANY
Phone: +49 7531 88-0
E-Mail: onlineredaktion@uni-konstanz.de

2. Data protection officer (Article 37 EU General Data Protection Regulation (GDPR))


E-Mail: datenschutzbeauftragter@uni-konstanz.de

3. Legal basis

  • Art. 6 para. 1 lit. e in connection with para. 3 of the EUs General Data Protection Regulation (GDPR) in connection with § 12 of the Landeshochschulgesetz LHG (state law on higher education) from 01.01.2005, whose Article 1 was last amended on 13.03.2018 (GBI. p. 85), and the Ministry of Science, Research and the Arts’s legal regulation "Hochschul-Datenschutzverordnung" on the collection and processing of personal data of university applicants, students and examination candidates for administrative purposes of the institutions of higher education from 28.08.1992 (GBI. p. 667), whose Article 2 was last amended on 03.05.2012 (GBI. p. 276, 280),
  • the "Hochschulstatistikgesetz" (law on university statistics) from 02.11.1990 (BGBl. I S. 2414), whose Article 3 was last amended on 07.12.2016 (BGBl. I p. 2826),
  • the “Landesdatenschutzgesetz” (data protection act) from 12.06.2018 (GBI. p. 173) and
  • § 199a of the "Fünftes Buch Sozialgesetzbuch" (Fifth Book of the Social Code) (Article 1 of the Act from 20.12.1988, BGBl. I p. 2477), whose Article 1 was last amended on 21.12.2019 (BGBl. I p. 2913),
  • Art. 6 para. 1 lit. a of the EUs General Data Protection Regulation (GDPR) for the voluntary provision of this information during the application process.

4. Purpose and legal basis for data processing

The requested information is required for processing your application as well as for admitting and enrolling you as a student. Without this information, you cannot be admitted or enrolled as a student.

5. Recipient

  • The data will be forwarded to the following organizational units of the university: Division of Student Affairs and Teaching, staff unit Controlling and your department.
  • Passing on data to third parties: Personal data may be passed on to third parties, particularly to other universities, public health insurances and offices for educational assistance if the legal requirements are fulfilled.

6. Storage duration

If you have not enrolled at the university, the information you provided in your application, as well as information provided voluntarily, will be deleted two months after the semester begins at the latest. Basically, all data provided by our students is saved until exmatriculation or the end of the examination procedure, then deleted. The following data is exempt from this regulation as it must be kept for 40 years after exmatriculation or the end of the examination procedures (§ 12 Hochschul-Datenschutzverordnung (university data protection regulation)):

  • last name, first name(s), birth name, date of birth, place of birth, gender,
  • study programme, student ID number,
  • internship semesters, leave of absence semesters, other interruptions,
  • result and date of the preliminary (degree) examination,
  • result and date of the final examination including the overall grade and the individual grades the overall grade is calculated from,
  • date of enrolment and exmatriculation as well as the reason for exmatriculation.

7. Your rights

  • In accordance with Article 15 GDPR, you have the right to request information from the University of Konstanz about any data it stores that is related to your person and/or to have incorrect data corrected (Article 16 GDPR).
  • You also have the right to demand that your data be deleted (Article 17 GDPR), that the processing thereof be restricted (Article 18 GDPR), as well as to object to the processing of your data (Article 21 GDPR), unless legal requirements stipulate otherwise.
  • You have the right to withdraw your consent to the processing of data at any time, without affecting the lawfulness of processing before this consent is withdrawn (Article 13 GDPR).
  • To better understand and exercise your rights, please contact our data protection officer by emailing datenschutzbeauftragter@uni-konstanz.de.
  • You also have the right to file a complaint with the regulating authority if you believe that the processing and use of your personal data is in violation of the law (Art. 77 GDPR).

8. Data privacy policy regarding the transfer of data from hochschulstart.de

By entering your applicant ID (BID) and the authentication number (BAN) you consent to having your personal and contact information forwarded from hochschulstart.de to the university’s application portal. Once this has taken place, the data will automatically be entered in the respective fields. The legal basis for this procedure is provided by Art. 6 para. 1e of the GDPR in connection with § 7 "Hochschulvergabeverordnung" HVVO (regulation on university admission). If needed, you can voluntarily provide additional information. The data is processed in accordance with the data protection information provided for self-registration.