Forms, instruction and information sheets

from Facility Management are available below. Forms have been formatted in a way that allows you to fill them out on the computer screen.

Accessibility

Contact: Philipp Gehrmann

Accessible building crossovers

Floor plan for the accessible building connections and crossovers

Energy

Contact: Tasso Pick

(In German) Vollständige Energieausweise bzw. die entsprechenden Aushänge der Universität

Aushänge zu den Energieausweisen der Universität

Vollständigen Energieausweise der Universität

Vehicles

Contact: Larissa Laub

Authorisation to drive oneself

Before driving a company vehicle for the first time, the driver must request authorisation to drive him or herself.

Company car with driver

Explanation as to why the vehicle can not be driven by one's self. Confirmation from the supervisor.

Billing private travel on university business

Billing form for university business travel with approved private vehicles

Finances

Contact: Philipp Gehrmann

Documentation (Rapportzettel) for services to third-parties

Documentation (Rapportzettel) about services provided to third-parties (for example Seezeit) and that are to be paid for by the third party.

Hourly cost rate calculations for services to third-parties

Hourly cost rate calculations for services provided to third-parties (for example Seezeit) and that are to be paid for by the third party.

Guest housing

Contact: Constanze Groß-Blanke

Guest house room assignment

Guest house room reservation

Building cleaning service

Contact: Philipp Gehrmann

Service description: Cleaning

Service description for maintenance cleaning, cleaning groups, cleaning schedules.

University cleaning plan

University cleaning plan Overview of the cleaning schedule, including which rooms are cleaned on which days and how often they are cleaned per week.

Cleaning plan for the Centre for Psychotherapy (ZfP) Reichenau

Cleaning plan for the Centre for Psychotherapy Overview of the cleaning schedule, including which rooms are cleaned on which days and how often they are cleaned per week.

Sorting out equipment

Contact: N.N.

Disposal of old equipment

Please turn in the completely filled out form together with the old equipment at the old equipment collection point, room M 541d, during office hours, Thursdays from 10:00-11:00, or after arranging a time.

Equipment can only be removed from the inventory and discarded when valid equipment inventory cards are signed by the supervisor of the department or central institutions.

Please remove all important data from the computer memory and identify all equipment that has been exposed to contaminants in the past.

Do not simply leave the equipment behind, since it could disappear and therefore, can not be removed from the inventory register.

Parking and Traffic Matters

Contact: Philipp Gehrmann

Traffic sign diagram

Traffic sign diagram of all official traffic signs on the university premises.

Parking and supervising parked cars

Information regarding private parking, parking permits, and parking penalties at the university. Information regarding public parking at the university can be found at the Parkraumgesellschaft Baden-Württemberg (PBW) (parking space association Baden-Wuerttmeberg).

Posting placards and notices

Contact: Philipp Gehrmann

Poster Advertising Regulations (in German)

Instructions for the authorisation of publications, event information, advertising display and digital media presentations

Property damage

Contact: Philipp Gehrmann

Damage notification

Reporting property damage of all kinds, e.g. break-ins, burglaries, loss reports, property damage

Key management

Contact: Tobias Kremm

Key guidelines

Key guidelines (information regarding the issuing, safekeeping, returning, and loss of keys)

Operation manual for the electronic lock system KABA

Operation manual for the electronic lock system KABA (functionality, loss, return)

Operation Manual for KABA Electronic Locking System

Operation Manual for KABA Electronic Locking System (functionality, loss of key, return of key)

Key request for room and front door keys

Request for room and front door keys or transponders (form an be completed on a computer)

Door nameplates

Door nameplates for offices and laboratories

Template for creating a door nameplate in accordance with the new orientation system for office or laboratory doors in the format 147 x 147 mm. This will fit the new silver aluminium frame (form can be completed on a computer)

Door nameplates for offices and laboratories

Template for creating a door nameplate in accordance with the new orientation system for office or laboratory doors in the format 145 x 110 mm. This will fit the old yellow frames(form can be completed on a computer)

Download Officina

Link for the download of the “Officina” font for the new orientation system
Open the ZIP file with a double click Double click all four individual files. A window will open up for each of the files. Click on “Installieren-Button” (installation button). You will then have access to the font in various programmes.

Tips for creating door nameplates

Tips for creating door nameplates for office or laboratory doors in the format 147x147 mm with the link to download the correct font.

Door nameplate in the old format

Word template for creating a door nameplate in accordance with the old orientation system for office or laboratory doors in the format 145 x 110 mm (form can be completed on a computer).

Events and parties

Contact: Tobias Neth

Event planning guidelines

Guidelines for the planning and carrying out of an event.

Official Bulletin No. 24/2007

Guidelines for avoiding sexual violence.

Fire safety regulations

Fire safety regulations