Important information from Human Resources

Data protection

Dear applicant

Thank you for your interest in working for the University of Konstanz.

Protecting your personal information throughout the entire application process is a top priority for us. Please take a moment to read the information on how we process your personal data included below.

1. Name and contact details of the responsible institution
University of Konstanz
represented by its rector, Professor Kerstin Krieglstein
Universitaetsstrasse 10
78464 Konstanz

GERMANY

Phone: +49 7531 88-0

2. Contact details of the data protection officer
You can reach our data protection officer at:
Heinz-Joachim Sommer
Datenschutz-Sommer
Sommertalweg 1
88709 Meersburg

GERMANY
E-Mail: datenschutzbeauftragter@uni-konstanz.de


3. Purpose and legal basis for data processing

If you send us an application, we will process your application data in order to contact you and assess your skills and qualification for the position you have applied for.
The University of Konstanz's selection process is based on the following legislation:

Article 33 para. 2 Grundgesetz (German Basic Law),

Allgemeines Gleichbehandlungsgesetz (General Act on Equal Treatment)

and, if applicable:

Landeshochschulgesetz LHG (state law on higher education)

Haushaltsrecht (budget law) The legal basis for processing data in the context of a selection process for a civil service / employment relationship is Article 6 para 1 lit. e in connection with para. 3 of the EU GDPR in connection with § 15 LDSG (state data protection law) in connection with §§ 83 to 85 a LBG (state civil service act).

4. Access to personal data
Strictly in line with their organizational and/or legal responsibilities, the following persons have access to the personal data provided in your application documents: the members of the relevant appointments committees and university bodies (Departmental Council, Faculty Council and Senate), external reviewers, the Rectorate, university administration (on a need-to-know basis) and the Ministry of Science, Research and the Arts. Both the representation for employees with disabilities and the staff council will be given access to this information, if applicants include persons with a disability.

5. Storage period
Your personal data / application documents are stored and deleted in accordance with the legal requirements after the after the hiring process has concluded. This applies unless longer storage is required to defend legal claims.

6. Your rights
· In accordance with Article 15 GDPR, you have the right to request information from the University of Konstanz about any data it stores that is related to your person and/or to have incorrect data corrected as per Article 16 GDPR.
· You also have the right to demand that your data be deleted (Article 17 GDPR) or that the processing and use thereof be restricted (Article 18 GDPR), as well as to object to the processing and use of your data (Article 21 GDPR).
· If you raise an objection while in a contractual relationship with the university, it may no longer be possible to fulfil the contract.
· Your consent to having your data stored along with the pool of applicants can be revoked at any time and without causing any disadvantage, e.g. for future applications. The processing of personal data is lawful until consent is withdrawn.
· To better understand and exercise your rights, please contact our data protection officer by emailing datenschutzbeauftragter@uni-konstanz.de.
· You also have the right to file a complaint with the regulating authority if you believe that the processing and use of your personal data is in violation of the law (Art. 77 GDPR). The responsible contact person at the regulating authority is the Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg (state commissioner for data protection and the freedom of information in Baden-Württemberg) (https://www.baden-wuerttemberg.datenschutz.de).

7. Obligation to provide data
The provision of personal data is required as otherwise the selection process would not be legally valid. If relevant personal data are missing in the application documents, your application may not be considered for the position you have applied for. The University of Konstanz's selection process is based on the following legislation:

Article 33 para. 2 Grundgesetz (German Basic Law),

Allgemeines Gleichbehandlungsgesetz (General Act on Equal Treatment)

and, if applicable:

Landeshochschulgesetz LHG (state law on higher education)

Haushaltsrecht (budget law) In line with this legislation, the selection must be based on the candidate's skills and qualification.